Trumpet player in jazz band performing on stage with guitarist and drummer in background

Have A Plan B

No matter how much planning goes into a trip even the best laid plans can be disrupted by the unforeseen. Learn to expect the unexpected when traveling. Always have a Plan B. Your travel company can provide that safety net for most of the problems you might encounter while on your trip. Learn how Encore Tours ensures the safety and security of your participants here.

It may be a sudden weather event, bus breakdown or accident, flight cancellation or delay, or a medical emergency. You might have to extend your stay an additional day or two. Whatever the situation, they have the experience, knowledge, and resources at their fingertips to get you through the rough times. That’s why you hired them.


Remain Calm

 If a problem does arise, no matter how concerned and frustrated you are by the circumstances, always remain calm. 

If a problem does arise, no matter how concerned and frustrated you are by the circumstances, always remain calm. The way you handle these situations and the image you project will influence those around you. A positive attitude can be contagious.

Learn more about taking your band to new places!


Practice, Practice, Practice

There is one aspect of your trip that your travel company won’t be able to resolve for you with a Plan B, and that’s your performance. You’re the expert when it comes to this part of the trip. We all know some pretty crazy things can happen during a performance.

 Do some brainstorming with your students during rehearsals and talk about some “what if” scenarios and possible solutions. 

Do some brainstorming with your students during rehearsals and talk about some “what if” scenarios and possible solutions. For example, what if the percussion section misses the roll-off signal when you enter the television area? What if part of the band gets out of sync with the rest of the group? What if the camera crew gets in your way? You could go on and on. If your band is well rehearsed, chances are none of these things will ever happen. The key to success is preparation! Practice, practice, practice!


Travel 101: A Band Director's Guide for Planning Student Travel

Thanks to our guest blogger, former band director Andrew M. Yaracs!

Yaracs is the Author of “Travel 101: A Band Director’s Guide for Planning Student Travel.” Stay tuned for his guest blog series featuring excerpts from his book!


Free eBook: 'Creating the Perfect Press Kit'! Every ensemble needs a press kit to promote both local concerts and overseas performances on tour. Our eBook will walk you through everything you need to create the perfect press kit! Download free today.

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