Encore Tours

Alternate Return Form

Music Travel and Music Educator Resources

Issue link: http://resources.encoretours.com/i/756819

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Today's Date: ________________________ Group Leader's Name: ____________________________________ Participant's Name: ____________________ Account ID#: _____________________ Trip Code: ____________ Participant Type (check one): O Group Leader* O Assistant O Participant Group Departure Date: _________________ Group Departure City: _______________________________ * If you are a group leader and plan to make an alternate return that separates you from a student group, you must arrange for an assistant or other designated adult chaperone to accompany the group home. Please include a letter of consent from the assistant/adult chaperone and your participants' parents or guardians with this form. Alternate Return Date: __________________________ Day of the Week: _______________________________ Alternate Return Departure City: _______________________________________________________________ Must be the city in which your program ends or another major international city. Please note that you will be billed a $40/$50 weekend surcharge if your return flight falls on a Friday, Saturday or Sunday. Particular airlines and flight numbers cannot be guaranteed (only requested). Additional comments: ______________________________________________________________ Signing (if you are an adult) and submitting this form implies acceptance of the general Encore Tours Terms and Conditions as well as the specific conditions listed above under "Availability" and "Fee." Participant Signature: ___________________________________ Date: _____________________ Home or daytime phone: _________________________________ Parent/Guardian's signature (if you are under 21): __________________________________________ Please return via: Scan/email: accounts@acis.com * Fax: 617-450-5601 * Mail: 343 Congress St., Suite 3100 Boston, MA 02210 Alternate Return Request Form Any traveler, whether group leader, assistant or participant, who wishes to extend their stay at the end of an Encore Tours program must complete this form and return it to Encore Tours as soon as possible. This form must be received by Encore Tours at least 90 days before departure. Encore Tours is not able to process any Alternate Return Requests within 90 days of departure. AVAILABILITY The Alternate Return option is available based on airline group guidelines. Following your extension, you may return from the city in which your program ends or you may choose to return from another major international city. Your US departure and return cities must be the same. All participants choosing an alternate return must book their own hotel accommodations throughout their extension as well as arranging for any ground transportation, additional in-country flights and airport transfers on the day of their return flight. Encore Tours cannot provide any transportation from the group's final departure city to the individual's requested alternate return city. Note that all Encore Tours Travel Protection coverage lapses after the basic program had ended. Flight information will be available approximately 30 days prior to departure. FEE After filling out this form, you will be billed a $175 Alternate Return Fee, plus any additional airline ticket costs. Each subsequent change will be $130. Please note that you will be billed a weekend surcharge of $40 (prior to May 16) or $50 (May 16 onwards) if your new return date falls on a Friday, Saturday or Sunday. You will also be billed any higher seasonal fares or gateway charges as applicable. Non-stop flights are not guaranteed and, while particular airlines and flight numbers can be requested, these cannot be guaranteed. No changes are allowed within 65 days of departure. CURRENT TRIP INFORMATION ALTERNATE RETURN INFORMATION (SPECIFIC DATE REQUIRED) SIGNATURES This form cannot be processed without appropriate signatures. Encore Tours USE ONLY Group ID#: __________________ Acct ID#: _____________________ TCH: _______________________ TC: ________________________ End City: _____________________ Add-on: _____________________

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