Why Do I Need a Music Travel Company For My Band Trips?

March 16, 2016 Andrew Yaracs

 

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Why I Need a Music Travel Company For My Band Trips?

By the very nature of the job a band director is often quite good at problem solving, multitasking, working under pressure, making decisions and organizing, but when it comes to booking a band trip you should enlist the services of a music travel company. I’ve heard a few directors boast about how they booked their band trip and did it much cheaper than if they would have used the services of a music travel company.

Yes you may be able to save some money and planning a trip with a music travel company will take some time and energy but going it alone can be detrimental to your career. Consider this: Do you have the resources and expertise to contract all the services and vendors required for a trip? Do you have the same buying power a music travel company can provide? Can you deal with legal issues that might develop with service providers and vendors on a trip? Can you provide adequate liability protection for your participants, school district and yourself? What would you do if your group was scheduled to come home but a snowstorm forced you to stay? How would you find enough available hotel rooms and pay for the extra meals and night? A music travel company has the means and resources to handle all of these issues. If you go it alone you may be subjected to questions from your administration or band parents regarding the trip finances and your accounting procedures. What would you do if they accuse you of shady dealings or creative bookkeeping? Protect yourself, do what’s best for you and your students and hire an established music travel company.

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A Music Travel Company’s Knowledge and Expertise

Aside from providing an expert to personally advise and guide you in planning your trip a music travel company will provide liability protection, years of knowledge and expertise in working with the many services and vendors a trip requires i.e. transportation, housing, meals, sightseeing, venues and admissions. They can recommend things they know will work well for your group and caution you about things that won’t. If you encounter a problem with transportation, housing, meals, admissions, lost tickets, cancellations, or poor service on your trip it’s their responsibility to handle the situation for you.

You can’t predict what might go wrong on a trip but having the satisfaction of knowing you have someone on hand that can deal with the unforeseen is quite comforting.

Travel 101: A Band Director's Guide for Planning Student Travel
Thanks to our guest blogger, former band director Andrew M. Yaracs! Yaracs is the Author of “Travel 101: A Band Director’s Guide for Planning Student Travel.” Stay tuned for his guest blog series featuring excerpts from his book. His book is available for sale on Amazon.  Find out more at www.bandtravel101.com!?utm_source=rss&utm_medium=rss

 

The post Why Do I Need a Music Travel Company For My Band Trips? appeared first on Backstage at Encore Tours.

 

About the Author

Andrew Yaracs

After fifteen years of successful travel throughout the United States and Canada with the Butler Golden Tornado Band, Mr. Yaracs shares his knowledge and advice for planning safe student travel opportunities. The band has appeared in some of the most prestigious events in our country and has been seen by millions on both national and global television. He has been an adjudicator at band and drum and bugle corps competitions for more than thirty-five years. Mr. Yaracs has been nominated by his students multiple times and is listed in Who’s Who among Americas Teachers. His professional affiliations include the Pennsylvania Music Educators Association, Phi Mu Alpha Professional Men’s Music Fraternity and Phi Beta Mu Band Directors Fraternity, PSEA and NEA. Visit his website at www.bandtravel101.com.

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