Choosing The Right Music Travel Company

April 4, 2016 Andrew Yaracs


Row of red apples with a single naval orange in between

Are these really the same?

When it comes to choosing the right music travel company, if your school policy requires the submission of competing bids for trip approval, be sure to compare “apples to apples”. All bids should reflect quotes on equal or similar items such as: the location and quality of hotel, overnight security, transportation (consider age of the equipment), meals, sightseeing, admissions, performance opportunities, liability and emergency medical insurance, payment plan, complimentary packages, company history, and cancellation policies.

Choosing The Right Music Travel Company

If you need to find a music travel company, do your research carefully before making your decision. Consult with colleagues who have traveled for advice on a company they might recommend or suggest that you avoid. Consider the following before you sign a contract:

Hiring a music travel company will shift liability from you, your school, and boosters to them—the third party. You will work closely with the chosen company for the better part of a year or more, so it is important to build a relationship with your representative from the start. Communicate your goals and any concerns with them early in the planning process!

Travel 101: A Band Director's Guide for Planning Student Travel

Thanks to our guest blogger, former band director Andrew M. Yaracs!

Yaracs is the author of “Travel 101: A Band Director’s Guide for Planning Student Travel”. Stay tuned for his guest blog series featuring excerpts from his book, now available on Amazon!

Learn more about taking your band to new places!

About the Author

Andrew Yaracs

After fifteen years of successful travel throughout the United States and Canada with the Butler Golden Tornado Band, Mr. Yaracs shares his knowledge and advice for planning safe student travel opportunities. The band has appeared in some of the most prestigious events in our country and has been seen by millions on both national and global television. He has been an adjudicator at band and drum and bugle corps competitions for more than thirty-five years. Mr. Yaracs has been nominated by his students multiple times and is listed in Who’s Who among Americas Teachers. His professional affiliations include the Pennsylvania Music Educators Association, Phi Mu Alpha Professional Men’s Music Fraternity and Phi Beta Mu Band Directors Fraternity, PSEA and NEA. Visit his website at

More Content by Andrew Yaracs
Previous Article
Why Do I Need a Music Travel Company For My Band Trips?
Why Do I Need a Music Travel Company For My Band Trips?

Why I Need a Music Travel Company For My Band Trips? By the very nature of the job a band director is often...

Next Article
Taking Your Ensemble to Italy: Unforgettable Performance Opportunities
Taking Your Ensemble to Italy: Unforgettable Performance Opportunities

If you’re looking to take your musical ensemble overseas, Italy offers a wealth of performance opportunitie...